Justin Heritage Foundation Regular Meeting Minutes
Meeting Date and Time
Date of Meeting: June 16, 2022
Time of Meeting: 5:00 PM
Meeting Location:
Brookson Builders
805 W 1st. Street
Justin, TX 76247
Meeting Attendees:
Voting members in attendance:
- Jennifer Green
- India White
- Kelli Thielemann
- Gwen St. Clair
- Glenda Garrett
- Lea Bryant
- Lisa Dyer
- Bailey Acosta
- Bonnie McCaig
Guests in attendance:
- Liz Woodall
- Molly Deussen
The meeting of the Justin Heritage Foundation was called to order at 5:06 pm on June 16, 2022, at Brookson Builders by Jennifer Green.
- Short- and long-term goals were tabled.
- Justin Heritage Foundation Bylaws.
- Motion: Moved by Jennifer Green. The motion carried unanimously with none opposed.
- Amendment: Moved by Lisa Dyer to insert ‘and Directors” to section 4.04.(a). If the amendment is adopted it shall read “The Officers and Directors shall be elected to serve for 2 years, or until their successors are elected, and their term of office shall begin at the close of the Annual Meeting, at which they are elected.” The amendment was voted unanimously and adopted.
- Secondary Amendment: Moved by Jennifer Green to add to Section 11.02 “ The Board of Directors with the ability to sign checks shall consist of the Secretary, Treasurer and President.” Secondary amendment is postponed pending further discussion.
- Board organization chart with responsibilities outlined.
- Motion: Moved by Bailey Acosta to nominate Bonnie McCaig for Secretary.
Motion carried unanimously.
- Motion: Moved by Bailey Acosta to nominate Jennifer Green for President.
Motion carried unanimously.
- Motion: Moved by Lea Bryant to nominate India White for Builder Director.
Motion carried unanimously.
- Motion: Moved by Gwen St. Clair to nominate Lea Bryant for Fundraising Director.
Motion carried unanimously.
- Motion: Moved by Lea Bryant to nominate Glenda Garrett for Membership Director.
Motion carried unanimously.
- Motion: Moved by Jennifer Green to nominate Gwen St. Clair for Historic Director.
Motion carried unanimously.
- Motion: Moved by India White to nominate Kelli Thielmann for Marketing Director.
Motion carried unanimously.
- Motion: Moved by Gwen St. Clair to nominate Lisa Dyer for Treasurer.
Motion carried unanimously.
- Motion: Moved by Gwen St. Clair to nominate Bailey Acosta for Vice President.
Motion carried unanimously.
- Report was presented by guest, Mayor Woodall notifying of $50K grant available by T-Mobile. Submission due end of June 2022.
- Requirements:
- Budget with amendment of Historic Preservation Architect.
- Timeline – “shovel ready plan”.
- 5 letters of recommendation by community and government representatives showing support for project.
- Historic Preservation Architect
- Report was presented by guest, Mayor Woodall that title is pending on Gaston House. Concrete and asphalt will likely be poured in September 2022.
- Possible to have parking lot poured at same time at Gaston house. We will need to have a plan on what it looks like, which involves Historic Architect.
- Builder Director, India White and Historic Director, Gwen St Clair will lead the effort.
- Report was presented by guest, Mayor Woodall of possible second house on Sam Reynolds Road available at no cost and will be moved from property. This house is mid-century or possibly built in the 1930’s.
- House needs to be viewed and evaluated.
- Land would need to be secured for new home site.
- Deadline possibly 6 months, December 2022.
- Report was presented by guest, Mayor Woodall of an alternative solution by private developer, Steve Schreiber.
- Gaston house restoration would require no public funds.
- Justin Heritage Foundation would give approvals in process.
- Restoration starts right away.
- City of Justin would have option to purchase at a later date.
- Gaston house would be privately owned, but for community use.
- Lea Bryant recommended we invite him to speak to the Justin Heritage Foundation group.
- Report presented by Lea Bryant of meeting with Cameron Robertson, City of Denton Historical Preservation Officer at the Gaston House. Attendees present at meeting were Gwen St. Clair, India White, Glenda Garrett, and Lea Bryant
- Recommendations:
- Apply for a State Historic Designation.
- Write a Statement of Significance.
- Obtain bids (RFQ) for restoration from historic preservation companies (HPC).
- Builder Director, India White will lead this effort.
- Structural survey, permit information,
- JHF liaisons, President and Vice President with City of Justin to assist in obtaining information.
- Relationship of 501(c)(3) with City of Justin.
The next meeting will be held on July 7th at 5 pm:
Brookson Builders
805 W 1st. Street
Justin, TX 76247
The proposed agenda for the next meeting is as follows:
- Discuss wording of Officers versus Board of Directors in Bylaws.
- Outline our positions and what committees look like.
- Short- and long-term goals.
- Marketing and membership plan - flyer and Facebook plan soft launch
- Brainstorming what else can JHF be doing i.e., remnants of old school building at City Hall, original flag poles and foundation, historical markers.
Action Items:
- Set up checking account with President, Jennifer Green, Treasurer, Lisa Dyer and Secretary, Bonnie McCaig (legal name LaVonna McCaig) as signees.
- Treasurer, Lisa Dyer to obtain accounting cost estimates.
- Secure all necessary information for T-Mobile grant submission by end of June 2022 as outlined above.
- Collect information per Cameron Robertson’s recommendations as outlined above.
- Obtain layout of Gaston House site by Historic Architect for possible concrete/asphalt pour September 2022.
- Schedule viewing of Sam Reynolds Road house with realtor.
- Request Steve Schreiber to speak at JHF meeting regarding alternative solution.
- Lea Bryant to pursue a meeting with Peggy Riddle, Director of Denton County History and Culture.
The meeting was adjourned at 7:27 pm by Jennifer Green.
Draft minutes submitted by Bonnie McCaig