February 13, 2024 Meeting Minutes

Justin Heritage Foundation Regular Meeting Minutes

Meeting Date and Time: February 13, 2024, at 5:00 PM

Meeting Location:

Justin City Hall 

415 N College Avenue

Justin, TX  76247

The regular meeting was called to order at 5:08 pm and was presided over by President, Jennifer Green.

Board members in attendance:  Glenda Garrett, Gwen St. Clair, Lea Bryant, India White, Bailey Acosta

Active members in attendance: Molly Deussen

Associate members in attendance: Abby Harper, Courtney Pacheco, Karen Pacheco, Shanna Jones, Toni Bostick, Shelley Epley, Brooks White

Guest: Matt Cyr

Minutes from the previous meeting on January 9th, 2023, were approved as read.

  • Consideration and Action of Agenda Items

    1. Report presented by Jennifer Green, President.
    • Special Use Permit update: Matt Cyr, Director of Planning and Development, discussed the 18-month time frame for City of Justin to keep Gaston house and property.  Deadline expires 9/17/24.  
    • SUP is part of the zoning for the property and the City is in process of completing the land plan, use of property, and collective vision of property with City of Justin, Justin Heritage Foundation, and land developer. 
    • Goal is by late April for Council’s approval.  
    • Discussed resources for Justin Heritage Foundation to move process forward.
    • Developer will be invited to future meetings to promote development.
    • Need to plan date(s) in early April to move saved items from Gaston house to storage and complete clean out.
      •   Dumpster will be needed.
    • Finance update: $31,275.94 balance in JHF bank account.

    1. Report presented by India White, Builder Director.
    • Roof update from Brooks White.  
      • Discussion of balance on tarping job and that it did not meet our needs.
      • It is now an emergency to preserve the Gaston house from further damage.  
      • Quotes need to be obtained asap and members need to have ability to accept reasonable quotes on behalf of Justin Heritage Foundation up to $7000 to expedite roofing repair.

    Motion moved by Gwen St. Clair providing approval authority to Jennifer Green, Brooks White, India White, and Lea Bryant up to $7000 to accept roof repair quotes on behalf of the Justin Heritage Foundation.  Should it exceed $7000, approval must be obtained by Justin Heritage Foundation via a Special Meeting.

    Motion approved unanimously.  

    • January 2024 meetings with City of Justin update:
      • Discussed utilizing historic contractors to evaluate roof for permanent solutions.
      • City of Justin wants the engineer to reevaluate structural condition of the Gaston house.  
      • Comprehensive plan was provided by Justin Heritage Foundation for plumbing, restrooms, pavilion, etc. for outdoor space.  
      • Consult Mr. Nathan Hodges, historical architect, about attending next meeting with City to represent Justin Heritage Foundation’s interests.

    1. Report presented by Bailey Acosta, Vice President.
    • Update on purchasing of iPad:  Cost is $330.42, which includes tripod and case. 

    Motion moved by Gwen St. Clair to approve $330.42 for iPad, tripod and case. 

    Motion carried unanimously

    • Research internet platforms and fees for Justin Heritage Foundation video calls.
    • Storage unit update:
      • Some shelving has been put up and need to research additional shelving options. 
      • Keys need to be replaced.  Follow up if can have own lock on storage unit.

    1. Report presented by Lea Bryant, Resource and Development Director.
      • Discussed consulting Randy Hutchinson, grant writer with Side Partners, to assist with grant submissions.
        • Discussion on forming Grant Committee.
      • Windmill update:
        • Texas Windmills in West, TX has authentic windmills for $4500 plus delivery fee..
        • Discussion on functioning watermill that pumps water to the garden.  Possible to drill for water, cistern, tank.
    • Ice Cream Social committee established to plan for May 11th, 2024 to be held on the Gaston House grounds or request use of Papa’s Snowball lot and coordinate event.
    • Casino Night update from Committee meeting:
      • Recommendations discussed on creating donor and ticket packets, committees needed, buffet dinner, ticket amounts, etc.
      • Venue research presented by Courtney Pacheco. 
        • Consensus to have event held at Lucky Spur on Saturday, October 12th, 2024

  • Agenda, Date and Time of Next Meeting

  • The next meeting will be held on March 12, 2024, at 5:00 pm 

    Brookson Builders 

    805 W 1st Street

    Justin, TX  76247

    The proposed agenda for the next meeting is as follows:

    • Special projects update 
      • Ipad service platform
      • JT tractor renovation 
      • Postage meter
      • Storage shelving and keys
    • Casino fundraiser update 
    • SUP update
    • May 2024 Ice Cream Social update
    • Historical subcommittee
    • Set April cleanout date.

    The meeting was adjourned at 6:30 pm by President, Jennifer Green.

    Draft minutes submitted by Bonnie McCaig.

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