July 13, 2023 Meeting Minutes

Justin Heritage Foundation Regular Meeting Minutes

Meeting Date and Time: July 13, 2023, at 5:00 PM

Meeting Location:

Brookson Builders

805 W. 1st Street

Justin, TX 76247

The regular meeting was called to order at 5:10 pm and was presided over by President, Jennifer Green with Bonnie McCaig as Secretary.   

Board members in attendance:  Bailey Acosta, Gwen St. Clair, Glenda Garrett, Lea Bryant

Absent: Lisa Dyer, Kelli Thielman, India White

Active members in attendance: Candance Parker

Associate members in attendance:   Courtney Pacheco, Toni Bostick, Karen Pacheco

Minutes from the previous meeting on June 8, 2023, have been approved as read.

  1. Consideration and Action of Agenda Items

  1. Report presented by President, Jennifer Green.
  • Discussion of financial statement on behalf of Treasurer, Lisa Dyer.
  • There are 2 policies awaiting completion and pending payment.
  • Memorandum Of Understanding documents are on hold.
  • Requesting City of Justin to provide final plat of the property. 
  • City of Justin is negotiating to have a retaining wall built in back and gate accessing Gaston house from development. 


  1.  Report presented by Lea Bryant, Resource Development Director. 
  • Discussion of meeting with Mr. Nathan Hodges, the historical architect, his findings, and recommendations. 
  • Mr. Hodges discussed the immediate actions required to preserve the structure of the house and what is salvageable.
  • He advised for safety reasons to only use the second floor for storage and not as a public meeting, event space, etc.
      • Provided architectural history and dates of the architectural features.
      • He stated that Justin Heritage Foundation’s vision needs to focus on the Uniqueness of the house.
      • Mr. Hodges has agreed to $150 per hour for consulting.  
      • Motion:  Moved by Bailey Acosta to hire Mr. Hodges at $150 an hour for consulting fees.  
  • Motion carried unanimously. 
    • Discussion of potential use of house utilizing the outdoor areas of the Gaston house. 
      • Lea Bryant provided a rendering of how to utilize specific outside spaces simulating a historic walking tour around the grounds memorializing historic elements.
      • Workshop planned Aug 13, 12-3pm at City Hall to create vision and story boards for presentations and marketing.
      • Motion:  Moved by Bailey to purchase large post-it notes for work board up to $100.
  • Motion carried unanimously.

  • Report presented by Vice President, Bailey Acosta.
      • Discussion on changing from two special fundraising events to one this year, in order to yield the best results.
  • March 2025 is now the targeted date for the golf tournament at Champions.

    1. Report presented by Chair, Courtney Pacheco, on Casino fundraiser scheduled for October 13th, 2023.
      • The Nest in Ponder, Texas will host.
      • Quotes by vendors were based on 200 – 250 attendees.
      • Theme:  James Bond 007  
      • Colors: Red, Black, White, Gold
      • Elite Casino Events will manage the event. 
      • Catering by Lonesome Spur - Heavy appetizers buffet style.
      • HD Liquid Catering has several bar packages to choose from.
      • Donor opportunities available for each table and add-on entertainment options: DJ, photo booth, martini girl, magician.
      • Discussion on donations of prize basket items and wine/liquor.
      • Motion:  Moved by Lea Bryant for deposits for The Nest and Elite Casino Events $3997.50 and for Bailey Acosta to sign the necessary contracts.
  • Motion carried unanimously.

    1. Report presented by President, Jennifer Green, on an opportunity presented for the Justin Heritage Foundation to receive 15% of the entry fees from a local carnival on July 20 – 22nd , 2023.  Event to take place on Brookson Builders property with contingency of Brooks White’s approval of the contract. 

    Motion:  Moved by Gwen St. Clair to approve receiving 15% of the entry fee proceeds from the carnival on July 20 – 22nd , 2023 to be held on Brookson Builders property with contingency that Brooks White approves contract and $50 for purchase of Justin Heritage Foundation banner.

    Motion carried unanimously.

  • Agenda, Date and Time of Next Meeting
  • The next meeting will be held August 10, at 5 pm at:

    Brookson Builders

    805 W. 1st Street

    Justin, TX 76247

    The proposed agenda for the next meeting is as follows:

    • Vision for the Gaston house.
    • Memorandum of Understanding status with City of Justin.
    • Casino Night fundraiser update.
    • Hands on history class discussion.

    The meeting was adjourned at 7.32 pm by President, Jennifer Green.

    Draft minutes submitted by Bonnie McCaig.

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