November 12, 2024 Meeting MInutes

Justin Heritage Foundation Regular Meeting Minutes


Meeting Date and Time: November 12, 2024, at 5:00pm

Meeting Location:

Brookson Builders

805 W 1st Street

Justin, TX  76247


The regular meeting was called to order at 5:08pm and was presided over by President, Jennifer Green.


Board members in attendance: Lea Bryant, Bailey Acosta, Carla Rotmans, India White, Kelli Thielemann

Board members absent: Bonnie McCaig, Gwen St. Clair

Active members in attendance: Courtney Pacheco, Candance Novak, Leah Mlynczyk

Associate members in attendance: Shanna Moore


 Minutes from the previous meeting on October 8, 2024, were approved as read.



  1. Consideration and Action of Agenda Items                                            


  1. Report presented by Treasurer, Carla Rotmans.  

  • Update on financial status.

  • Update on expenses/income from Casino Night 2024.

  • Has worked on organizing/categorizing financials by year for audit/other purposes.


  1. Report presented by Vice President, Bailey Acosta.

  • 2nd order of bricks have arrived.

- Glenda Garrett will meet with Billy of Parks Dept. on November 13 to determine    

   placement of bricks.


  1. Report presented by President, Jennifer Green.

  • Overview of Casino Night.

-What worked; changes recommended.

-“Desk Manual” to be put together; requested everyone to send list of what they did.

-Lucky Spur Ranch Retreat has been reserved for November 1, 2025.

-Meeting with Casino Committee to be scheduled to discuss more details.

  • Need Members to update and keep their hours on Track It Forward.

  • Need to give Carla Rotmans list of non-monetary donations.


  1.  Report presented by Resource Development Director, Lea Bryant and Builder Director, India 

        White.

  • Letters signed by Matt Cyr, Director of Development Services and Economic Development, and Lea Bryant sent to contacts of the City of Justin requesting donations.

  • Need to send letters to companies requesting donations to JHF be considered in their budgets for 2025.

  • Schedule a Workshop Meeting to be held first of the year.


  1. Report presented by Membership Director, Glenda Garrett.

  • Membership Committee will meet in the first week of January 2025 to discuss feedback received and will give updated recommendations at January 14, 2025 Regular Meeting.



  1. Unfinished Business


  • Changing of Bylaws April 2025

    • Active membership voting

    • Membership categorization



  1. Agenda, Date and Time of Next Meeting


The next meeting will be held on January 14, 2025 at 5:00pm.

NOTE:  No Regular Meeting to be held in December 2024.


             Brookson Builders

             805 W 1st Street

             Justin, TX  76247



 The proposed agenda for the next meeting is as follows:

  • Workshop Meeting

  • Casino night wrap-up

  • Membership Committee

  • Track It Forward

  • Non-monetary donations

  • Bricks update


 The meeting was adjourned at 6:02pm by President, Jennifer Green.

 Draft minutes submitted by Glenda Garrett.



               




            



         

                  

     




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