September 14, 2022 Meeting Minutes

Justin Heritage Foundation Regular Meeting Minutes

Meeting Date and Time: September 14, 2022, at 5:00 PM

Meeting Location:

Brookson Builders

805 W 1st. Street

Justin, TX  76247

The regular meeting was called to order at 5:09 pm and was presided over by President, Jennifer Green with Bonnie McCaig as Secretary.   

Board members in attendance:  India White, Glenda Garrett, Lea Bryant, Bailey Acosta, Lisa Dyer, Kelli Thielemann

Board members absent: Gwen St. Clair

Guests in attendance: Molly Deussen

Minutes from the previous meeting on August 17, 2022, has been approved as read.

  • Consideration and Action of Agenda Items

    1. Report presented by Vice President, Bailey Acosta
    • Discussion of incorporating engraved bricks into the City Hall design plan to be discussed at future City Council meeting.

    1. Report presented by Resource Development Director, Lea Bryant.

    Discussion of fundraising ideas, merchandising, festivals, gathering recipes for cookbook, Gift Tour, Cookie Crawl. 

    • JHF will be beneficiary of the Justin Cookie Crawl event sponsored by Texas Patina.
    • Booth to be set up for Gift Tour to distribute bags on 12/3/22.
    •  Proposal made for $244.04 for purchasing bags for distribution at Gift Tour discussed.

    Motion: Moved by Bailey Acosta to approve $244.04 for bags to distribute at Gift Tour.

    Motion carried unanimously.

    • Proposal for $50 for Old Town Christmas event booth on 12/10/22 discussed. 

    Motion:  Moved by Bailey Acosta to approve $50 for Old Town Christmas booth on 12/10/22. 

    Motion carried unanimously.

    • Proposal for $175.95 for sublimation bags and merchandise for Fall/Winter festivals and fundraising discussed. 

    Motion: Moved by Jennifer Green to reimburse Lea Bryant $175.95 for merchandise for Fall/Winter festivals and fundraising. 

    Motion carried unanimously.

    Amendment to previous motion to increase reimbursement amount to Lea Bryant $186.94 to include taxes.

    Motion carried unanimously.

    1. Report presented by Treasurer, Lisa Dyer. 
    • Further discussion on Sam Reynolds house opportunity and connection to Sam Houston.
    • 9/12/22 Financial Statement read and discussed. 

    1. Report presented by Membership Director, Glenda Garrett.
    • Discussion on Membership Drive ideas and Welcome Letter.
    • Discussion on publishing Grace Parr’s book and purchasing estate copies.
    • Proposal to reimburse Glenda Garrett for 5 copies @ $12.00 each to purchase Grace Parr’s book from her estate to sell at craft fairs. 

    Motion: Moved by Jennifer Green to reimburse Glenda Garrett $60 for 5 books @ $12.00 each to purchase books from Grace Parr’s niece.

    Motion carried unanimously.

  • Discussion of MOU – tabled. 

  • Report presented by Builder Director, India White.
  • Discussion of historical architect. 
  • Discussion of donating original screen door from old stone house being renovated by Brookson Builders to original family to increase JHF awareness.

    1. Report presented by Marketing and Security Director, Kelli Thielmann.
    • Update provided on security of Gaston house.
    • Discussion of recovering historical items from the 100-year-old barn and Garrett house that was recently bought by developers.

  • Agenda, Date and Time of Next Meeting

  • The next meeting will be held October 13th at 5 pm at:

    Brookson Builders

    805 W 1st. Street

    Justin, TX  76247

    The proposed agenda for the next meeting is as follows:

    • Discussion on business cards, thank you notes, banner of JHF and printing budget.

    The meeting was adjourned at 7:10 pm by President, Jennifer Green.

    Draft minutes submitted by Bonnie McCaig.

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